In this Acceleration Case Study, learn how XYZ Machine Tools, a machine tool manufacturing company, automated its document management system by using a fax software solution. Previously, the company installed Axis Diplomat 2000 by Axis Frist, a supplier of e-commerce and business management systems. However, after this implementation, XYZ Machine Tools realized other areas still needed improvements. For instance, they needed a solution for sending statements and remittance notices from their accounting software more efficiently. By recognizing this need, the company determined that additional fax capabilities for automation would be an ideal solution. Read how Axis First partnered with Equisys to meet the needs of its client, XYZ Machine Tools.
Business Challenge – Finding a Way to Automate Fax Capabilities
The Axis Diplomat 2000 software easily works in various packages. This includes Accounts, BACS, Contact Management, Job Costing, Hire, Fixed Asset Register, and Payroll. XYZ Machine Tools decided to buy this software to help automate and streamline its existing business systems. Axis Diplomat 2000 greatly improved the back-end processes for their business.
However, the company soon found that the document management part of their system needed additional improvements. XYZ Machine Tools prioritized finding a cost-effective option for sending out their statements and notices directly from the accounting software. Eventually, they decided that fax would be the most efficient method. This was because of its low costs and reliable communication. Also, it can be easily integrated into their new system.
Software Solution – Zetafax
Axis First decided to partner with Equisys, using its fax software Zetafax, to meet the needs of their customer. Finding a fax software solution that would be easy to integrate within the accounting software was a top priority. The team at Axis First looked at numerous software options. Zetafax seemed to provide the best value for its cost. It was also simple to use and offered a variety of features.
Using the Zetafax API tool made it possible for administrators to quickly integrate Zetafax with nearly any other application. As the team easily integrated Zetafax within the Axis Diplomat, they were able to respond to customers’ requirements quickly. Due to its automation capabilities, this software was a cost-effective solution and saved a lot of time.
The Results
Whether the accounting team is faxing documents or being used as a standalone product, the employees at XYZ Machine Tools use Zetafax every day. This technology offers immense benefits in saving money and improving productivity while always remaining reliable. Zetafax makes it possible to send faxes directly from the accounting package. It’s also possible to send faxes from Word or Excel.
XYZ Machine Tools sends out thousands of purchase orders and invoices by using Zetafax each year without the need for printing, folding, or uploading all of these documents. This saves a significant amount of time and money. Due to the confirmation of receipt feature for each document sent, the delivery process is more immediate and reliable. Zetafax is simple for anyone to use. Its archiving ability makes it much easier to file documents without the need for storing hard copies of each fax.
